Privacy information for applicants
(Information on data protection regarding our processing of applicant data in accordance with Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR))
KF Design GmbH
Dear applicant,
We appreciate your interest in our company. In accordance with the provisions of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of the personal data you have provided during the application process, as well as any personal data we may have collected, and your rights in this regard. To ensure that you are fully informed about the processing of your personal data as part of the application process, please take note of the following information.
1. CONTROLLER WITHIN THE MEANING OF DATA PROTECTION LAW
KF Design GmbH
Nauenweg 42 e
47805 Krefeld
+49 (0) 21 51 – 6 23 30 - 0
service@remember.de
https://www.remember.de
2. CONTACT DETAILS OF OUR DATA PROTECTION OFFICER
Proliance GmbH / Dominik Fünkner
Data Protection Officer
Leopoldstr. 21
80802 Munich
datenschutzbeauftragter@datenschutzexperte.de
3. PURPOSES AND LEGAL BASIS OF THE PROCESSING
We process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG), insofar as this is necessary for the decision regarding the establishment of an employment relationship with us. The legal basis for this is Article 88 of the GDPR in conjunction with Section 26 of the BDSG for the purposes of the employment relationship, where this is necessary for the decision on the establishment of an employment relationship.
Furthermore, we may process your personal data where this is necessary to comply with legal obligations (Article 6(1)(c) GDPR) or to defend against or assert legal claims. The legal basis for this is Article 6(1)(f) of the GDPR. A legitimate interest in this context is, for example, the burden of proof in proceedings under the General Equal Treatment Act (AGG).
If you give us your explicit consent to the processing of personal data for specific purposes, the lawfulness of this processing is based on your consent in accordance with Article 6(1)(a) of the GDPR and Section 26(2) of the BDSG. Consent given may be withdrawn at any time with effect for the future (see Section 9 of this privacy policy).
If an employment relationship is established between you and us, we may, in accordance with Article 88 of the GDPR in conjunction with Section 26 of the BDSG, further process the personal data already received from you for the purposes of the employment relationship, insofar as this is necessary for the performance or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations arising from a law or a collective agreement, a works or service agreement (collective agreement) relating to the representation of employees’ interests.
4. CATEGORIES OF PERSONAL DATA
We only process data that is relevant to your application. This may include general personal data (name, address, contact details, etc.), details of your professional qualifications and education, details of professional development, and, where applicable, any other data you provide to us in connection with your application.
5. SOURCES OF DATA
We process personal data that we receive from you via post or email when you contact us or submit your application.
6. RECIPIENTS OF THE DATA
We only pass on your personal data within our company to those departments and individuals who require this data to fulfil contractual and legal obligations or to pursue our legitimate interests.
Otherwise, data will only be disclosed to recipients outside the company insofar as this is permitted or required by law, where disclosure is necessary to fulfil legal obligations, or where we have your consent.
7. TRANSFER TO A THIRD COUNTRY
No transfer to a third country is intended.
8. DURATION OF DATA STORAGE
We will retain your personal data for as long as is necessary to make a decision regarding your application. Your personal data and application documents will be deleted no later than six months after the application process has ended (e.g. notification of the rejection decision), unless longer retention is legally required or permitted. Furthermore, we will only store your personal data to the extent that this is required by law or, in a specific case, to assert, exercise or defend legal claims for the duration of a legal dispute.
In the event that you have consented to the longer-term storage of your personal data, we will store it in accordance with your declaration of consent.
If, following the application process, an employment, training or internship relationship is established, your data will, where necessary and permissible, initially continue to be stored and subsequently transferred to the personnel file.
9. YOUR RIGHTS
Every data subject has the right of access under Article 15 of the GDPR, the right to rectification under Article 16 of the GDPR, the right to erasure under Article 17 of the GDPR, the right to restriction of processing under Article 18 of the GDPR, the right to be informed under Article 19 of the GDPR, and the right to data portability under Article 20 of the GDPR.
Furthermore, you have the right to lodge a complaint with a data protection supervisory authority under Article 77 of the GDPR if you believe that the processing of your personal data is not lawful. This right to lodge a complaint is without prejudice to any other administrative or judicial remedy.
Where data processing is based on your consent, you are entitled under Article 7 of the GDPR to withdraw your consent to the use of your personal data at any time. Please note that the withdrawal only takes effect for the future. Processing carried out prior to the withdrawal is not affected. Please also note that we may be required to retain certain data for a specific period of time in order to comply with legal requirements (see Section 8 of this privacy policy).
Right to object:
Where the processing of your personal data is carried out pursuant to Article 6(1)(f) of the GDPR to safeguard legitimate interests, you have the right, in accordance with Article 21 of the GDPR, to object at any time to the processing of this data on grounds relating to your particular situation. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing. These must override your interests, rights and freedoms, or the processing must serve the purpose of establishing, exercising or defending legal claims.
To exercise your rights, you may contact us using the contact details provided in section 1.
10. NECESSITY OF PROVIDING PERSONAL DATA
The provision of your personal data as part of the application process is voluntary. However, we can only make a decision to establish an employment relationship, or enter into an employment relationship with you, provided that you supply the personal data required to process your application.
11. AUTOMATED DECISION-MAKING
The decision regarding your application is not based solely on automated processing. Consequently, no automated decision is made in individual cases within the meaning of Article 22 of the GDPR.